Page 301 - Compendium of UGC Regulations 1957-2023

Regulations on Affiliation of Colleges by the Universities:

Supporting documents other than affidavits shall be made on the applicant’s letterheads
and duly authenticated by the authorized signatory of applicant or by the head of the
college
i A copy of the Registration Certificate and Trust Deed / Registration Certificate of the
Society
ii Memorandum of Association and Rules.
iii Details of Board of Governors of the Institute constituted as per Appendix 14.

iv The registration document establishing that the land on which the concerned College is
located is in legal possession of sponsoring trust / society as the case may be;

v Land use certificate establishing that Competent Authority has allowed the use of the
land on which the concerned Institution is located is for educational purpose and for the
purpose of establishment of the Institution concerned.

vi Khasra plan (Master plan) to show that the land is contiguous issued by the Competent
Authority.

vii Final building and floor plan duly approved by the competent authority.
viii Certificate from an architect registered with Council of architecture regarding total
built up area of the building and carpet area of each room.
ix The Letter of Affiliation, initially given by the university, at the time of establishment
of the Institution approved by the university;
x All subsequent Letter of Extension of Affiliation and/or letters indicating variation in
intake.
xi Appointment letter, joining report, UG, PG and other certificates, passport size
photograph, biometric image of right or left thumb in the absence of right thumb of
Principal and all faculty members.
xii Details of administrative and support staff appointed with biometric image of right or
left thumb in the absence of right thumb and photographs as done for teaching faculty.
xiii Latest salary sheet giving details, such as, scale of pay, gross pay, PF deduction, TDS
for all teaching and non teaching staff.
xiv Audited statement of accounts of the Institution and applicant Society / Trust / A
company established under Section 25 of Companies Act 1956, and existing College
for last three years, if applicable.
xv Certified income-expenditure statement for the last financial year.
xvi Details regarding current approved fee structure and the approving body.
xvii Details of operational funds as on date.

xviii List giving numbers and details for major Equipment, computers, software, and printers.
xix Last three pages of Accession Register for Library Books.
xx Proof of subscription of E-Journals as per appendix 9 and Hard Copy of National
Journals. However Hard Copy of International Journals is desirable.
xxi Information regarding availability of potable water supply with a test report issued by
Government authority / Government recognized laboratory mentioning suitability of
water for drinking purpose.
xxii Sanction of electrical load by electric supply provider company xxiii Details of
provision of backup power supply

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UGC Regulations