Page 299 - Compendium of UGC Regulations 1957-2023

Regulations on Affiliation of Colleges by the Universities:

12.3 Documents to be submitted after the issuance of LoI
1 New Institutions granted Letter of Intent or Temporary Affiliation and the existing
Institutions granted permission for introduction of new course/s division/s program/s,
second shift and change in intake capacity, shall comply with appointment of teaching
staff and Principal as the case may be, as per policy regarding minimum qualifications,
pay scale etc, norms prescribed by the university and other technical supporting staff &
administrative staff as per the schedule prescribed by the University.
2 Institutions other than minority Institutions shall appoint teaching staff / Principal and
other technical supporting staff and administrative staff strictly in accordance with the
methods and procedures of the concerned affiliating University particularly in case of
selection procedures and selection committees.

3 The information about these appointments of staff in the prescribed format shall be
submitted to the university.

4 In no circumstances unless the appointment of all teaching and other staff is in place,
the Institutes shall start the approved Technical Courses.

5 Faculty and non teaching staff data shall be entered as per the prescribed format.
12.4 Additional documents to be submitted for closure of Institution
1 Resolution by the applicant Institution, pertaining to application for closure of Institution
in the format as prescribed by the university.
2 No objection certificate from Concerned State Government in the given format.
3. A certificate from the college with clear mention about provisions / alternative
arrangements made to take care of education of existing students studying in the
Institute in the format as prescribed by the university.
4 Details of the RPGF / Joint FDR / FD made with university / State Government /
University for establishment of the Institution.
12.5 Additional documents required for seeking permission for change of Change of Site /
Location

1 Resolution by Governing Board Members approving change in Site / Location, duly
signed by the Chairman of the Society / Trust.

2 No objection certificate from State Government concerned.
12.6 Additional documents required while seeking permission for the Conversion of Women’s
Institute into Co-Ed Institute.
1 A certificate stating that less than 40% admissions for three consecutive years issued by
Competent Admission Authority.
2 A certificate stating the actual enrolment of students for the last three consecutive years,
issued by the Registrar of the Affiliating University

3 Resolution of the Trust / Society / Board of Governors for the conversion from Women’s
Institution to Co-Ed Institution.

4 NOC of the State Government
5 Money to be deposited as per the Regulations in lieu of return of the existing FDR, if
any, as prescribed by the university.
6 Land related documents to be submitted as per the Regulations.
12.7
1 Non-encumbrance Certificate of the land issued by the Competent Authority.

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UGC Regulations