Page 300 - Compendium of UGC Regulations 1957-2023

Regulations on Affiliation of Colleges by the Universities:

Appendix 13

Documents to be submitted for
• Extension of affiliation to existing College

• Increase / reduction in intake in existing courses
• Adding course/s in existing program
• Closure of program / course

• Mandatory provision of supernumerary seats for TFW
• Introducing / continuing / discontinuing supernumerary seats for PIO
• Introducing / continuing / discontinuing seats for sons/daughters of NRIs
• Change of name of the Institute

• Second Shift programs
• Part Time Programs
13.1 Documents to be submitted for issuance of EoA of Existing Institutions
The applicant Institution applying for Extension of Affiliation (EoA) shall submit to the
university the List of enclosures as given below duly attested by a gazetted officer or a first
class Judicial Magistrate.
Supporting documents other than affidavits shall be made on the applicant’s letterheads
and duly authenticated by the authorized signatory of applicant or by the head of the
Institution
i. A print of the complete application and the Deficiency / Status report, shall be submitted
to Affiliating University and State Government / UT concerned, along with all enclosures
as below, duly attested by a gazetted officer or a first class Judicial Magistrate or Notary
or an Oath Commissioner on or before the date as mentioned in the schedule.

ii Stamped receipt from an authorized signatory of the State Government as proof of
submission of these documents.

iii Satellite map, using suitable website, showing geographical location of land with
latitude and longitude mentioned on it.

iv Copy of pay receipt in respect of Extension of Affiliation.
v Show Cause Notice issued by University, if any, during the last two years, since the
establishment of the college.
vi Details of court cases filed against University and order of the Court, if any.
vii An affidavit, in a format as prescribed by the university, on a Non-Judicial Stamp Paper
of Rs. 100/-, duly sworn before a First Class Judicial Magistrate or Notary or an Oath
Commissioner.
viii Copy of all the accreditation letters, if obtained in the last one year
ix Certificate by the Head of the college to the effect that all Faculty and all non teaching
staff data and all student data of all years and all courses, has been entered as per the
prescribed format on the Web Portal
13.2 Documents to be submitted

The applicant college applying for Extension of Affiliation (EoA) shall submit to the
university the List of enclosures as given below duly attested by a gazetted officer or a
first class Judicial Magistrate.

299
University Grants Commission