Page 296 - Compendium of UGC Regulations 1957-2023

Regulations on Affiliation of Colleges by the Universities:

Appendix 12

Documents to be submitted for
 Setting up new Technical College offering one or more Technical Programs at Degree,
Post graduate Degree Level
 Adding new Technical Program/s at Degree Level in existing Colleges

• Change of Site / Location
• Closure of institute
• Conversion of Women’s Institution into Co-Ed Institution
12.1 New Institute

Applicant shall present following supporting documents in original along with one copy,
duly attested by a gazetted officer or a first class Judicial Magistrate or Notary or an Oath
Commissioner and other necessary information to the Scrutiny Committee.

Supporting documents other than affidavits shall be made on the applicant’s letterheads and
duly authenticated by the authorized signatory of applicant or by the head of the Institution

Documents to be submitted at the time of scrutiny Committee
1 Building plan of the Institution should have been prepared by an Architect registered
with Council of Architecture and approved by the Competent Authority as designated
by concerned State Government / UT
2 An affidavit, in a format as prescribed by the University, on a Non-Judicial Stamp
Paper of Rs. 100/-, duly sworn before a First Class Judicial Magistrate or Notary or an
Oath Commissioner
3 Resolution by the applicant organisation in a format as prescribed by the University
4 Certificate issued by an advocate in a format as prescribed by the university

5 Certificate issued by an architect regarding approved building plans
6 Certificate issued by bank manager regarding financial status of applicant
7 A print of the complete application as prescribed by the university.
8 A receipt with official seal from the authorized signatory of the State Government as
proof of submission of these documents.
9 Detailed Project Report (DPR) attached as a .pdf file.

10 Registration document of the Society / Trust / A company established under Section 25 of
Companies Act 1956 / PPP / BOT indicating its members, objectives and Memorandum
of Associations and Rules, duly attested / certified by the Authority concerned.

11 Board of Governors of the college shall be constituted as per Appendix 14
12 Provided that in the case of a company established under Section 25 of Companies Act
1956, the MoA and Rules must contain a provision that the objective of the company is
not profit making and any surplus earning shall be used exclusively for the purpose of
development of Technical Institute.
13 Provided further that in case of an application made with a proposal of PPP / BOT
applicant shall submit a certified copy / duly attested by a gazette officer of the
agreement / contract regarding PPP / BOT. The applicant shall also submit a certificate
or endorsement from the concerned District Magistrate or the SDM, regarding such a
proposal pertaining to PPP / BOT in the said area with the applicant Society / Trust / A
company established under Section 25 of Companies Act 1956.
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University Grants Commission