Page 458 - Compendium of UGC Regulations 1957-2023

Regulations pertaining to Credits, Academic Programmes and Award of Degrees:

13. Evaluation and Certification—
(1) The Higher Educational Institution shall adopt the guidelines issued by the Commission
from time to time in regard to the conduct of examinations.

(2) There shall be home assignments, students’ response sheets, contact programmes and
semester or year-end examination, and the marks or grades obtained in home assignment
and response sheets shall be shown separately in the grade card.

(3) A Higher Educational Institution offering Open and Distance Learning Programmes
shall have a mechanism well in place for evaluation of learners enrolled through Open
and Distance Learning mode and their certification.

(4) A Higher Educational Institution offering a Programme in Open and Distance Learning
mode shall adopt a rigorous process in development of question papers, question banks,
assignments and their moderation, conduct of examination, evaluation of answer scripts
by qualified teachers, and result declaration, and shall so frame the question papers as
to ensure that no part of the syllabus is left out of study by a learner.
(5) The examination of the programmes in Open and Distance learning mode shall be
managed by the examination or evaluation Unit of the Higher Educational Institution
and shall be conducted in the examination centre approved by the Higher Educational
Institution.
(6) The evaluation shall include two types of assessments continuous or formative
assessment in the form of assignments, and summative assessment in the form of end
semester examination or term end examination:
Provided that no semester or year-end examination shall be held in a subject unless the
Higher Educational Institution is satisfied that at least 75% of the programme of study
stipulated for the semester or year have been actually conducted:
Provided further that the weightage for “Term End Examination” shall not be less than
70%.

(7) The ‘Examination Centre’ shall be established within the territorial jurisdiction of the
Higher Educational Institutions, subject to the following:—

(i) The Examination Centre shall be located in Government schools such as Navodaya
Vidyalaya, Kendriya Vidyalaya, Sainik school etc. including approved affiliated
colleges under the University system in the country and no Examination Centres
shall be allotted to any private organisations or unapproved Higher Educational
Institutions.

(ii) The Examination Centre shall have proper monitoring mechanisms for Closed-
Circuit Television (CCTV) recording of the entire examination procedure and
biometric system and in case of non-availability of the Closed-Circuit Television
facilities, the Higher Educational Institution shall ensure that proper videography
be conducted and video recordings are submitted by particular incharge of
examination centre to the concerned Higher Educational Institution.
(iii) The Higher Educational Institution shall retain all such Closed-Circuit Television
recordings in archives for a minimum period of ten years.
(iv) The attendance of examinees shall be authenticated through biometric system
as per Unique Identification Authority of India (UIDAI) records or Unique
Identification Number (UIN), issued by the University.

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University Grants Commission