Page 456 - Compendium of UGC Regulations 1957-2023

Regulations pertaining to Credits, Academic Programmes and Award of Degrees:

(e) Every Higher Educational Institution shall –
(i) record Aadhaar details or other Government identifiers of learner;
(ii) maintain the records of the entire process of selection of candidates, and
preserve such records for a minimum period of five years;
(iii) exhibit such records on its website; and
(iv) be liable to produce such record, whenever called upon to do so by any
statutory authority of the Government under any law for the time being in
force.
(f) Every Higher Educational Institution shall publish, before expiry of sixty days
prior to the date of the commencement of admission to any of its programme in
Open and Distance Learning mode, a prospectus containing the following for the
purposes of informing those persons intending to seek admission to such Higher
Educational Institutions and the general public, namely :—
(i) each component of the fee, deposits and other charges payable by the
learners admitted to such Higher Educational Institutions for pursuing
a programme in Open and Distance Learning, and the other terms and
conditions of such payment;
(ii) the percentage of tuition fee and other charges refundable to a learner
admitted in such Higher Educational Institutions in case such learner
withdraws from such Higher Educational Institutions before or after
completion of course or programme of study and the time within, and the
manner in, which such refund shall be made to the learner;
(iii) the number of seats approved in respect of each course or programme of
Open and Distance Learning mode, which shall be in consonance with the
resources;
(iv) the conditions of eligibility including the minimum age of a learner in a
particular course of programme of study, where so specified by the Higher
Educational Institution;
(v) the minimum educational qualifications required for admission in
programme(s) specified by the relevant statutory authority or body, or by
the Higher Educational Institution, where no such qualifying standards
have been specified by any statutory authority;
(vi) the process of admission and selection of eligible candidates applying for
such admission, including all
relevant information in regard to the details of test or examination for
selecting such candidates for admission to each course or programme of
study and the amount of fee to be paid for the admission test;
(vii) details of the teaching faculty, including therein the educational
qualifications and teaching experience of every member of its teaching
faculty and also indicating therein whether such member is employed on
regular or part time or visiting or contractual basis;
(viii) pay and other emoluments payable for each category of teachers and other
employees;
(ix) information in regard to physical and academic infrastructure and other
facilities, including that of each of the Learner Support Centres and in
particular the facilities accessible by learners on being admitted to the HEI;
(x) broad outline of the syllabus specified by the appropriate statutory body or
by Higher Educational Institution, as the case may be, for every course or
programme of study; and
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University Grants Commission