Page 679 - Compendium of UGC Regulations 1957-2023

Minimum Qualifications for Appointment on Teaching and other Academic Posts:

(ii) The duration of leave should be such as may be considered necessary by the sanctioning
authority on each occasion;
(iii) The leave may be granted on full pay. Provided that if the teacher receives a fellowship
or honorarium or any other financial assistance beyond the amount needed for normal
expenses, he/she may be sanctioned duty leave on reduced pay and allowances; and
(iv) Duty leave may be combined with earned leave, half pay leave or extraordinary leave.
10.2. STUDY LEAVE:

(i) Study leave may be granted after a minimum of 3 years of continuous service, to pursue
a special line of study or research directly related to his/her work in the university or to
make a special study of the various aspects of university organization and methods of
education.
(ii) In respect of granting study leave with pay for acquiring Ph.D. in the relevant discipline
while in service, the number of years to be put in after entry would be a minimum
of two years or the years of probation specified in the university statutes concerned,
keeping in mind the availability of vacant positions for teachers and other cadres in
colleges and universities, so that a teacher and other cadres entering service without
Ph.D. or higher qualification could be encouraged to acquire these qualifications in
the relevant disciplines at the earliest rather than at a later stage of the career. This
provision is subject to the guidelines given below.
(iii) The paid period of study leave should be for 3 years, but 2 years may be given in the
first instance, extendable by one more year, if there is adequate progress as reported by
the Research Guide. Care should be taken that the number of teachers given study leave,
does not exceed the stipulated percentage of teachers in any department. Provided that
the Executive Council/Syndicate may, in the special circumstances of a case, waive the
condition of two years service being continuous.
Explanation: In computing the length of service, the time during which a person was
on probation or engaged as a research assistant may be reckoned provided:
(a) the person is a teacher on the date of the application; and
(b) there is no break in service.
(c) the leave is requested for undertaking the Ph.D research work
(iv) Study leave shall be granted by the Executive Council/Syndicate on the recommendation
of the concerned Head of the Department. The leave shall not be granted for more
than three years in one spell, save in very exceptional cases in which the Executive
Council/Syndicate is satisfied that such extension is unavoidable on academic grounds
and necessary in the interest of the university.
(v) Study leave shall not be granted to a teacher who is due to retire within five years of the
date on which he/she is expected to return to duty after the expiry of study leave.
(vi) Study leave may be granted not more than twice during one’s career. However, the
maximum of study leave admissible during the entire service should not exceed five
years.
(vii) No teacher who has been granted study leave shall be permitted to alter substantially the
course of study or the programme of research without the permission of the Executive
Council/Syndicate. When the course of study falls short of study leave sanctioned, the
teacher shall resume duty on the conclusion of the course of study unless the previous
approval of the Executive Council/Syndicate to treat the period of shortfall as ordinary
leave has been obtained.

678
UGC Regulations