Page 220 - Compendium of UGC Regulations 1957-2023

Regulations on Affiliation of Colleges by the Universities:

b) Development plan for the college with timeline, spelling out its growth
plan over the first 10 year period in terms of phasing of academic
programmes, increase in students’ intake and introduction of postgraduate
programmes/ research, and the time schedule for stage-wise development
of the academic infrastructure, like recruitment of faculty, and other
support facilities, including student amenities, such as hostels, sports and
recreational facilities;
c) Architectural master plan indicating the land use pattern including those
for the future;
d) Policy with regard to faculty recruitment, retention and development;
e) Structure of academic and administrative governance;
f) Sources of financing of capital and operating expenditure, besides funds
to be generated through students’ fees; and
g) Resource projections and their utilization schedule.
4.5 The University shall make a preliminary scrutiny of the application, and if found
satisfactory, issue a letter of intent, within two weeks from the date of receipt of the
application by the university, to cause an inspection within a period of three months for
physical verification.
4.6 The college shall be subjected to an inspection by the University through a committee
of experts nominated by the Vice chancellor consisting of:

4.6.1 one Expert for each of the subject areas proposed.
4.6.2 Dean, College Development Council, / an equivalent academician of the university.
4.6.3 a representative of the higher education department of the Government not below
the rank of Deputy Director, and
4.6.4 an engineer from the PWD/CPWD or the University not below the rank of
Executive Engineer.

One of the subject experts at the level of Professor, as nominated by the Vice-
Chancellor, shall be the Chairperson of the Committee.
4.7 The report of the inspection committee shall be submitted by the Chairperson to the
University duly filled in and signed by all the members. The University shall process
the report through its appropriate Bodies and decide to grant, or not to grant, temporary
affiliation to the college, recording the reasons in writing for its decision within three
months of inspection.

4.8 On the basis of the Infrastructure and other facilities available at the college, the
University shall decide the number of seats for each programme in the college.
4.9 The Syndicate/Executive Council of the University shall be the ultimate to decide
granting, or not granting, affiliation.
4.10 Continuation of temporary affiliation of the programmes of study and the college itself
shall be granted by the University on a year to year basis through inspection process
prescribed in these Regulations.
4.11 If the University decides not to grant affiliation to the college for reasons, recorded in
writing, of its failure to meet the conditions/requirements for getting affiliation, the
college may apply again if it fulfils the conditions/requirements subsequently, but not
earlier than six months from the date of rejection of its earlier application.

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University Grants Commission