Page 96 - Compendium of UGC Regulations 1957-2023

Regulations on Establishment, Maintenance and Recognition of Institutions:

1.5 Meeting of the Academic Council
i. The Academic Council shall meet as often as may be necessary but not less than
three times during an academic year. Not less than 15 days’ notice shall be given
of a meeting of the Academic Council.
ii. One third of the total number of members of the Academic Council shall constitute
the quorum for the meeting of the Academic Council.
iii. Each member, including its Chairman, shall have one vote and decisions at the
meetings of the Academic Council shall be taken by simple majority. In case of a
tie, the Chairman shall have a casting vote.
iv. Any business which it may be necessary for the Academic Council to perform,
except such as may be placed before its meeting, may be carried out by circulation
of the resolution among all its members and the resolution so circulated and
approved by a simple majority shall be effective and binding as if such resolution
had been passed in the meeting of the Academic Council, provided that at least one
half of the total number of the members of the Academic Council have recorded
their views on the resolution.

2.0 Planning & Monitoring Board:
2.1 The Planning & Monitoring Board shall be the principal Planning Body of the institution
deemed to be university and shall be responsible for the monitoring of the development
programmes of the Institution deemed to be University.

2.2 The Vice-Chancellor shall be the Chairman of the Planning & Monitoring Board. The
Registrar shall be its Secretary. It may include seven internal members and three outside
eminent experts, including one nominee of the UGC.

2.3 The constitution, powers and functions of the Planning & Monitoring Board shall be
prescribed by the Rules.
2.4 The Planning & Monitoring, Board would have the right to advise the Board of
Management and the Academic Council on any matter which it considers necessary for
the fulfillment of the objectives of the institutions deemed to be university.

2.5 The recommendations of the Planning & Monitoring Board shall be placed before
the Board of Management for consideration and approval. Proposals relating to the
academic matters may be processed through the Academic Council.

3.0 Finance Committee (FC)
3.1 Composition of the Finance Committee:
The Finance Committee shall consist of the following members

1. Vice Chancellor - Chairperson
2. Pro Vice-Chancellor
3. A person nominated by the Society or Trust
4. Two nominees of the Board of Management, one of whom shall be a member of
the Board

5. A representative of the Central Government
6. A representative of the State Government, in case the institution deemed to be
university is receiving grants from the State Government
7. Finance Officer-Secretary

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University Grants Commission