Page 792 - Compendium of UGC Regulations 1957-2023

Minimum Qualifications for Appointment on Teaching and other Academic Posts:

Explanatory note for Tables II (a) and II (b)

1. All universities / colleges will set up verifiable systems for the API related information
required in these tables within THREE months of notification of these regulations. They
will have to be documented and collated annually by the Internal Quality Assessment cells
(IQACs) of the universities / colleges for follow up by the universities / college authorities.
In order to facilitate this process, all teachers shall submit the duly filled-in Performance
Based Appraisal System (PBAS) proforma to the IQAC annually.
2. However, in order to remedy the difficulties of collecting retrospective information and to
facilitate the implementation of these regulations from 31-12-2008 in the CAS Promotion,
the API based PBAS will be progressively and prospectively rolled out.
3. Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these
tables is to be implemented for one year, initially based on the existing systems in universities
/ colleges for one year only with the minimum average scores as depicted in Table II (a) and
II (b) in rows I to III. This annualized API scores can then be compounded progressively
as and when the teacher becomes eligible for CAS promotion to the next cadre. Thus, if a
teacher is considered for CAS promotion in 2010, one year API scores for 2009-10 alone will
be required for assessment. In case of a teacher being considered for CAS promotion in 2011,
two years average of API scores for these categories will be required for assessment and so
on leading progressively for the complete assessment period.

4. As shown in Table II, the aggregate minimum API score required (given in row III) can
be earned from any of the two broad categories, subject to the minimum prescribed in
each category. This will provide for due weightage to teachers who contribute additionally
through any of the components given in Categories I and II also for the differing nature of
contributions possible in different institutional settings
5. For Category III (research and academic contributions), maintenance of past record is done
on a normal basis by teachers and hence no difficulty is envisaged in applying the API scores
for this category for the entire assessment period. In this category, an aggregate minimum
score is required for promotion over each stage. Alternatively, a teacher should acquire the
required minimum aggregate score over two previous stages, taken together. In the case
of promotion to Professor, the publication requirement shall be met over the two previous
stages.
6. Candidates should offer themselves for assessment for promotion, if they fulfill the
minimum API scores indicated in Tables I and II, by submitting an application and the
required proforma. They can do so three months before the due date if they consider
themselves eligible. Candidates who do not consider themselves eligible, can also apply at
a later date.
7. If however, on final assessment, candidates do not either fulfill the minimum criteria under
Rows III and IV of Tables II(A) and II (B) or obtain less than 50% in the expert assessment,
they will be reassessed only after a minimum period of one year.

8. (a) If a candidate applies for promotion on completion of the minimum eligibility period
and is successful, the date of promotion will be deemed to be the minimum period of
eligibility.

(b) If however, the candidate finds that she / he fulfills the eligibility conditions at a late date
and applies on that date and is successful, her / his promotion will be deemed to be from that
date of application (c) If the candidate does not succeed in the first assessment, but succeeds
in an eventual assessment, her / his promotion will be deemed to be from the later date.

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University Grants Commission