Page 744 - Compendium of UGC Regulations 1957-2023

Minimum Qualifications for Appointment on Teaching and other Academic Posts:

Explanation: In computing the length of service, the time during which a person
was on probation or engaged as a research assistant may be reckoned provided:
(a) the person is a teacher on the date of the application;
(b) there is no break in service; and
(c) the leave is requested for undertaking the Ph.D. research work.
(iv) Study leave shall be granted by the Executive Council/Syndicate on the
recommendation of the concerned Head of the Department. The leave shall not
be granted for more than three years in one spell, save in very exceptional cases
in which the Executive Council/Syndicate is satisfied that such extension is
unavoidable on academic grounds and necessary in the interest of the university.
(v) Study leave shall not be granted to a teacher who is due to retire within five years
of the date on which he/she is expected to return to duty after the expiry of study
leave.
(vi) Study leave may be granted not more than twice during one’s career. Provided
that, under no circumstances, the maximum of study leave admissible during the
entire service should not exceed five years.
(vii) No teacher, who has been granted study leave, shall be permitted to alter
substantially the course of study or the programme of research without the prior
permission of the Executive Council/Syndicate. In the event, the course of study
falls short of study leave sanctioned, the teacher shall resume duty immediately
on the conclusion of such course of study, unless a prior approval of the Executive
Council/Syndicate to treat the period of shortfall as ordinary leave has been
obtained.
(viii) Subject to the provisions of sub-clauses (ix) below, study leave may be granted on
full pay up to two years extendable by one year at the discretion of the university.
(ix) The amount of scholarship, fellowship or other financial assistance that a teacher,
granted study leave, has been awarded will not preclude his/her being granted
study leave with pay and allowances but the scholarship, etc., so received shall be
taken into account in determining the pay and allowance on which the study leave
may be granted. The Foreign scholarship/fellowship would be set off against pay
only if the fellowship is above a specified amount, which shall be determined by
the UGC, from time to time, based on the cost of living for a family in the country
in which the study is to be undertaken. In the case of an Indian fellowship, which
exceeds the salary of the teacher, the salary would be forfeited.
(x) Subject to the maximum period of absence from duty on leave not exceeding
three years, study leave may be combined with earned leave, half-pay leave,
extraordinary leave or vacation, provided that the earned leave at the credit of
the teacher shall be availed of at the discretion of the teacher. A teacher, who is
selected to a higher post during study leave, will be placed in that position and get
the higher scale only after joining the post.

(xi) A teacher granted study leave shall on his/her return and re-joining the service of
the university may be eligible to the benefit of the annual increment(s) which he/
she would have earned in the course of time if he/she had not proceeded on study
leave. No teacher shall however, be eligible to receive arrears of increments.
(xii) Study leave shall count as service for pension/contributory provident fund,
provided the teacher joins the university on the expiry of his/her study leave.

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University Grants Commission