Page 743 - Compendium of UGC Regulations 1957-2023

Minimum Qualifications for Appointment on Teaching and other Academic Posts:

8.0. DUTY LEAVE, STUDY LEAVE, SABBATICAL LEAVE
8.1. DUTY LEAVE:

i. Duty leave of the maximum of 30 days in an academic year may be granted for
the following:

(a) Attending conferences, congresses, symposia and seminars on behalf of
the university or with the permission of the university;
(b) Delivering lectures in institutions and universities at the invitation of such
institutions or universities received by the university, and accepted by the
Vice Chancellor;
(c) Working in another Indian or foreign university, any other agency,
institution or organization, when so deputed by the university;
(d) Participating in a delegation or working on a committee appointed by the
Central Government, State Government, the UGC, a sister university or
any other academic body; and
(e) For performing any other duty for the university.
ii. The duration of leave should be such as may be considered necessary by the
sanctioning authority on each occasion.

iv. The leave may be granted on full pay. Provided that if the teacher receives a
fellowship or honorarium or any other financial assistance beyond the amount
needed for normal expenses, he/she may be sanctioned duty leave on reduced pay
and allowances.
v. Duty leave may be combined with earned leave, half pay leave or extraordinary
leave.
vi. Duty leave should be given also for attending meetings in the UGC, DST, etc. where
a teacher invited to share expertise with academic bodies, government or NGO.
8.2. STUDY LEAVE:

(i) Study leave may be granted for the entry level appointees as Assistant Professor/
Assistant Librarian/Assistant Director of Physical Education and Sports/College
DPE&S after a minimum of three years of continuous service, to pursue a special
line of study or research directly related to his/her work in the university or to
make a special study of the various aspects of university organization and methods
of education.
(ii) Subject to the terms contained in this Clause 8.2, in respect of granting study
leave with pay for acquiring Ph.D. in a relevant discipline while in service, the
number of years to be put in after entry would be a minimum of two or the years
of probation specified in the university statutes concerned, keeping in mind the
availability of vacant positions for teachers and other cadres in colleges and
universities, so that a teacher and other cadres entering service without Ph.D. or
higher qualification could be encouraged to acquire these qualifications in the
relevant disciplines at the earliest rather than at a later stage of the career.
(iii) The paid period of study leave should be for three years, but two years may be given
in the first instance, extendable by one more year, if there is adequate progress as
reported by the Research Guide. Care should be taken that the number of teachers
given study leave, does not exceed the stipulated percentage of teachers in any
department. Provided that the Executive Council/Syndicate may, in the special
circumstances of a case, waive the condition of two years service being continuous.

742
UGC Regulations