Page 465 - Compendium of UGC Regulations 1957-2023

Regulations pertaining to Credits, Academic Programmes and Award of Degrees:

Annexure II
QUALITY MONITORING MECHANISM

The guidelines on quality monitoring mechanism are required to be adopted by the Centre
for Internal Quality Assurance for conducting institutional quality audits, to promote quality
assurance and enhance as well as spread best-in-class practices of quality assurance. Quality
monitoring needs to be addressed under the following broad areas, namely:-
(a) Governance, Leadership and Management
This relates to the policies and practices of Higher Educational Institutions (HEIs) in the
matter of planning, human resources, recruitment, training, performance appraisal, financial
management and the overall role of leadership, with a focus on the following key aspects :
(i) Organisation Structure and Governance: The Higher Educational Institution is
ultimately responsible for quality programmes and learning outcomes. Therefore, it is
required that the Institution should fill all required positions in the Directorate or Centre
or Department and in the Learner Support Centres as prescribed by the Commission,
and establish a credible governance system.
(ii) Management: Effective leadership by setting values and participative decision-making
process is the key to achieve the vision, mission and goals of the Higher Educational
Institution. Therefore, it is required to assess and review the organisational culture
to support the management and leadership of the institution to achieve such vision,
mission and goals.
(iii) Strategic Planning: The leadership of the Higher Educational Institution is expected
to provide clear vision and mission. Its functions are to be governed by the principles
of participation and transparency. Therefore, the Higher Educational Institution is
expected to do strategic planning of its activities and implementing by aligning those
with academic and administrative aspects to improve the overall quality.

(iv) Operational Plan, Goals and Policies: The Higher Educational Institutions derives
the operational plan from its strategic plan that defines targets and measures of the
programmes to be achieved by the Institution. The Operational Plan is used as a
guideline for the annual planning of programs and activities. The Higher Educational
Institution needs to have well defined goals which are realistic and measurable. Equally
important is to have well-defined policies that are in sync with its strategic plan and
are realistic and achievable. The Higher Educational Institution needs to have clearly
stated guidelines in the implementation of its policies and plans. Further, the institution
needs to have a transparent and accountable system for its policies and planning that
are well communicated to its stakeholders.
(b) Articulation of Higher Educational Institutions Objectives

The Higher Educational Institutions are expected to provide holistic and quality education with
a professional focus, the creation of knowledge and innovation, and the practical application
of the knowledge to support the business and professional community. Accordingly, the
Higher Educational Institution should articulate a clear vision, mission, ethos and broad
strategy consistent with the goals to strengthen its position for offering programmes in Open
and Distance Learning mode.
(c) Programme Development and Approval Processes
This area of concern relates to programme development and approval mechanism for the
programme(s) to be launched, covering the following key aspects:

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UGC Regulations