Page 178 - Compendium of UGC Regulations 1957-2023

Regulations on Establishment, Maintenance and Recognition of Institutions:

a) Vice Chancellor – Chairperson;
b) One nominee of the Chancellor;
c) One nominee of the Board of Management; and,
d) One expert, not being an employee of the Institution Deemed to be
University, to be appointed by the Board of Management.
ii. The emoluments and other terms and conditions of service of the Registrar
shall be as prescribed by Rules of the Institution Deemed to be University.
iii. When the office of the Registrar is vacant or when the Registrar is on
leave or absent due to any other reasons, the duties and functions of the
Registrar shall be performed by such other person as the Vice Chancellor
may appoint for the purpose.
iv. The Registrar shall be ex-officio Secretary of the Board of Management,
the Academic Council and the Planning and Monitoring Board, but shall
not be Deemed to be a member of any of these authorities.
v. The Registrar shall be directly responsible to the Vice-Chancellor and
shall work under his direction.
vi. The following shall be the duties of the Registrar: -
a) To be the custodian of the records and the funds and such other
property of the Institution Deemed to be University as the Board of
Management may commit to his/her charge;
b) To conduct the official correspondence on behalf of the authorities
of the institution Deemed to be university;
c) To issue notices convening meetings of the authorities of the
Institution Deemed to be University and all Committees and sub-
Committees appointed by any of these authorities;
d) To maintain the minutes of the meetings of all the authorities of the
Institution Deemed to be University and of all the Committees and
sub-Committees appointed by any of these authorities;
e) To make arrangements for the examinations conducted by the
Institution Deemed to be University;
f) To represent the Institution Deemed to be University in suits or
proceedings by or against the Institution Deemed to be University,
sign powers of attorney and perform pleadings or depute his/her
representatives for this purpose;
g) To enter into agreement, sign documents and authenticate records
on behalf of the Institution Deemed to be University;
h) To make arrangements to safeguard and maintain the buildings,
gardens, office, canteen, cars and other vehicles, laboratories,
libraries, reading rooms, equipment and other properties of the
Institution Deemed to be University;
i) To perform such other duties as may be specified in the Rules of the
Institution Deemed to be University, or as may be assigned by the
Board of management or the Vice- Chancellor from time to time.
10.12.5 Finance Officer
i. The Finance Officer shall be a whole time salaried officer of the Institution
Deemed to be University and shall be appointed by the Board of
Management.

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University Grants Commission