Page 148 - Compendium of UGC Regulations 1957-2023

Regulations on Establishment, Maintenance and Recognition of Institutions:

1.5 Meeting of the Academic Council:
i. The Academic Council shall meet as often as may be necessary but not less than
three times during an academic year. Not less than 15 days’ notice shall be given
of a meeting of the Academic Council.
ii. One third of the total number of members of the Academic Council shall constitute
the quorum for the meeting of the Academic Council.
iii. Each member, including its Chairman, shall have one vote and decisions at the
meetings of the Academic Council shall be taken by simple majority. In case of a
tie, the Chairman shall have a casting vote.
iv. Any business which it may be necessary for the Academic Council to perform,
except such as may be placed before its meeting, may be carried out by circulation
of the resolution among all its members and the resolution so circulated and
approved by a simple majority shall be effective and binding as if such resolution
had been passed in the meeting of the Academic Council, provided that at least one
half of the total number of the members of the Academic Council have recorded
their views on the resolution.
2.0 Planning & Monitoring Board:
2.1 The Planning & Monitoring Board shall be the principal Planning Body of the
institution deemed to be university and shall be responsible for the monitoring of
the development programmes of the Institution deemed to be University.
2.2 The Vice-Chancellor shall be the Chairman of the Planning & Monitoring Board.
The Registrar shall be its Secretary. It may include seven internal members and
three outside eminent experts, including one nominee of the UGC.
2.3 The constitution, powers and functions of the Planning & Monitoring Board shall
be prescribed by the Rules.
2.4 The Planning & Monitoring Board would have the right to advise the Board
of Management and the Academic Council on any matter which it considers
necessary for the fulfilment of the objectives of the institutions deemed to be
university.
2.5 The recommendations of the Planning & Monitoring Board shall be placed before
the Board of Management for consideration and approval. Proposals relating to
the academic matters may be processed through the Academic Council.

3.0 Finance Committee (FC)
3.1 Composition of the Finance Committee:
The Finance Committee shall consist of the following members:
1. Vice Chancellor – Chairperson.
2. Pro Vice-Chancellor.
3. A person nominated by the Society/Trust/Company.
4. Two nominees of the Board of Management, one of whom shall be a
member of the Board.
5. A representative of Central Government (respective Ministry) not below the
rank of Under Secretary to the Government of India, in case the institutions
are controlled and managed by Central Government or receiving grants
more than or equal to 50% of its expenditure (based on average of previous
three year account) from the Central Government directly or through its
Agencies. In all other Deemed to be Universities the UGC shall nominate
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University Grants Commission