Page 109 - Compendium of UGC Regulations 1957-2023

Regulations on Establishment, Maintenance and Recognition of Institutions:

Provided that admission of Non-Resident Indians (NRI)/Persons of Indian Origin
(PIO)/ foreign students to institutions deemed to be universities shall be governed
by the Guidelines/Regulations framed by the Commission in this behalf from
time to time.

6.4 Every institution deemed to be university shall –
(a) maintain the records of the entire process of selection of candidates, and preserve
such records for a minimum period of five years;
(b) exhibit such records on its website; and
(c) be liable to produce such record, whenever called upon to do so by any statutory
authority or by the Government under any law for the time being in force.
6.5 Every institution deemed to be university shall publish, before expiry of sixty days prior
to the date of the commencement of admission to any of its courses or programmes
of study, a prospectus containing the following for the purposes of informing those
persons intending to seek admission to such institution and the general public, namely:-
(i) each component of the fee, deposits and other charges payable by the students
admitted to such institution for pursuing a course or a programme of study, and
the other terms and conditions of such payment;

(ii) the percentage of tuition fee and other charges refundable to a student admitted
in such institution in case such student withdraws from such institution before or
after completion of course or programme of study and the time within, and the
manner in, which such refund shall be made to the student;
(iii) the number of seats approved in respect of each course or programme of study for
the academic year for which admission is proposed to be made;
(iv) the conditions of eligibility including the minimum and maximum age limit of
persons for admission as a student in a particular course or programme of study,
where so specified by the institution;
(v) the educational qualifications specified by the relevant statutory authority/body,
or by the institution, where no such qualifying standards have been specified by
any statutory authority;
(vi) the process of admission and selection of eligible candidates applying for such
admission, including all relevant information in regard to the details of test
or examination for selecting such candidates for admission to each course or
programme of study and the amount of fee to be paid for the admission test;
(vii) details of the teaching faculty, including therein the educational qualifications and
teaching experience of every member of its teaching faculty and also indicating
therein whether such ,member is on regular basis or visiting basis;
(viii) the minimum pay and other emoluments payable for each category of teachers
and other employees;
(ix) information in regard to physical and academic infrastructure and other facilities
including hostel accommodation, library, hospital or industry wherein the practice
training to be imparted to the students and in particular the facilities accessible by
students on being admitted to the institution;
(x) broad outline of the syllabus specified by the appropriate statutory body or by
institution, as the case may be, for every course or programme of study, including
the teaching hours, practical sessions and other assignments;

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UGC Regulations