Page 956 - Compendium of UGC Regulations 1957-2023

Regulations pertaining to Student’s Grievance Redressal, Promotion of Equity, Anti-Ragging Measures, and
Prevention of Sexual Harassment etc.:

students; and may request two junior colleagues from the college faculty to assist
the warden by becoming resident tutors for a temporary duration.(v) as far as
possible faculty members should dine with the hostel residents in their respective
hostels to instil a feeling of confidence among the freshers.

f) The institution shall set up appropriate committees, including the course-in-
charge, student advisor, Wardens and some senior students as its members, to
actively monitor, promote and regulate healthy interaction between the freshers,
junior students and senior students.
g) Freshers or any other student(s), whether being victims, or witnesses, in any
incident of ragging, shall be encouraged to report such occurrence, and the identity
of such informants shall be protected and shall not be subject to any adverse
consequence only for the reason for having reported such incidents. h) Each
batch of freshers, on arrival at the institution, shall be divided into small groups
and each such group shall be assigned to a member of the faculty, who shall
interact individually with each member of the group every day for ascertaining
the problems or difficulties, if any, faced by the fresher in the institution and shall
extend necessary help to the fresher in overcoming the same.
i) It shall be the responsibility of the member of the faculty assigned to the group
of freshers, to coordinate with the Wardens of the hostels and to make surprise
visits to the rooms in such hostels, where a member or members of the group are
lodged; and such member of faculty shall maintain a diary of his/her interaction
with the freshers under his/her charge.
j) Freshers shall be lodged, as far as may be, in a separate hostel block, and where
such facilities are not available, the institution shall ensure that access of seniors
to accommodation allotted to freshers is strictly monitored by wardens, security
guards and other staff of the institution.

k) A round the clock vigil against ragging in the hostel premises, in order to prevent
ragging in the hostels after the classes are over, shall be ensured by the institution.

l) It shall be the responsibility of the parents/guardians of freshers to promptly bring
any instance of ragging to the notice of the Head of the Institution.

m) Every student studying in the institution and his/her parents/guardians shall
provide the specific affidavits required under clauses (d), (e) and (g) of Regulation
6.1 of these Regulations at the time of admission or registration, as the case ‘may
be, during each academic year.
n) Every institution shall obtain the affidavit from every student as referred to above
in clause (m) of Regulation 6.2 and maintain a proper record of the same and to
ensure its safe upkeep thereof, including maintaining the copies of the affidavit in
an electronic form, to be accessed easily when required either by the Commission
or any of the Councils or by the institution or by the affiliating University or by
any other person or organisation authorised to do so.
o) Every student at the time of his/her registration shall inform the institution about
his/her place of residence while pursuing the course of study, and in case the
student has not decided his/her place of residence or intends to change the same,
the details of his place of residence shall be provided immediately on deciding
the same; and specifically in regard to a private commercially managed lodge or
hostel where he/she has taken up residence.

955
University Grants Commission