Page 916 - Compendium of UGC Regulations 1957-2023

Minimum Qualifications for Appointment on Teaching and other Academic Posts:

(iv) The special casual leave shall not accumulate, nor can it be combined
with any other kind of leave except the casual leave. It may be granted
in combination with holidays or vacation by the sanctioning authority on
each occasion.
III. Earned Leave
(i) Earned leave admissible to a teacher shall be:
(a) 1/30th of the actual service, including vacation; plus
(b) 1/3rd of the period, if any, during which he/she is required to perform
duty during the vacation.
For purposes of computation of the period of actual service, all
periods’ of leave except casual, special casual, and duty leave, shall
be excluded.
(ii) Earned leave at the credit of a teacher shall not accumulate beyond 300
days. The maximum period of earned leave that may be sanctioned at
a time shall not exceed 60 days. Earned leave exceeding 60 days may,
however, be sanctioned in the case of higher study, or training, or leave
with medical certificate, or when the entire leave, or a portion thereof, is
spent outside India.
For removal of doubt, it may be clarified :
1. When a teacher combines vacation with earned leave, the period
of vacation shall be reckoned as leave in calculating the maximum
amount of leave on average pay which may be included in the
particular period of leave.
2. In case where only a portion of the leave is spent outside India, the
grant of leave in excess of 120 days shall be subject to the condition
that the portion of the leave spent in India shall not, in the aggregate,
exceed 120 days.
3. Encashment of earned leave shall be allowed to members of
the teaching staff as applicable to the employees of the Central
Government or State Government.
IV. Half-pay Leave
Half-pay leave may be sanctioned for a period of 20 days to a permanent teacher
for each completed year of service. Such leave may be granted on the basis of a
medical certificate from a registered medical practitioner, for any private affairs
or for any academic purpose.
Explanation:
A “completed year of service” means the continuous service of a specified duration
under the university, and includes the periods of absence from duty as well as
leave, including the extraordinary leave.
Note : Half-pay leave shall be combined with earned leave for calculating the
number of earned leaves in case the number of earned leaves are less than 300 for
purpose of encashment of leave at the time of superannuation as applicable to the
employees of Government of India/State Government.
V. Commuted Leave
Commuted leave, not exceeding half the amount of half-pay leave due, may be
granted to a permanent teacher on the basis of medical certificate from a registered
medical practitioner subject to the following conditions:

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University Grants Commission