Page 198 - Compendium of UGC Regulations 1957-2023

Regulations on Establishment, Maintenance and Recognition of Institutions:

d) to exercise such other powers and perform such other duties as may be conferred
or imposed on it by the rules and regulations of the institution deemed to be
University;
e) to make rules and regulations for the institution deemed to be University; and

f) if the institution is controlled or managed or receiving funds more than or equal
to fifty per cent. of their annual receipt from the Central or State Government, the
creation of posts shall be done by the Executive Council with prior approval of
the respective Government from which grants are being released.
14. Meetings of Executive Council.—(1) The Executive Council shall meet at least four times
a year (minimum two in one semester), with not less than seven days’ prior notice given
before every meeting of the Executive Council and emergency meetings may be convened at
a shorter notice, for reasons to be recorded in writing for such emergency meeting.
(2) One-third of the total number of members of the Executive Council shall form the
quorum for the meeting.

(3) In the absence of the Vice-Chancellor, the Pro-Vice Chancellor shall preside over the
meeting; and where there is no Pro-Vice-Chancellor in an institution deemed to be
University, a member chosen by the other members of the Executive Counsel present
at the meeting, shall preside over the meeting.
(4) Every member of the Executive Council including the Chairperson, shall have one vote
and the decisions at the meetings of the Executive Council shall be taken by simple
majority; and in case of a tie, the Chairperson shall have a casting vote.
(5) Any business, which may be urgent in nature, may be carried out by circulation amongst
its members.
(6) A copy of the minutes of each meeting shall be furnished to the Chancellor of the
institution deemed to be University, as soon as possible after the convening of the
meeting.
15. Termination of membership.— If a member other than the Vice-Chancellor and those
representing the teachers, accepts a full- time appointment in the institution deemed to be
University or fails to attend three consecutive meetings of the Executive Council, without
proper leave of absence, such member shall cease to be a member of the Executive Council.

16. Delegation of powers of Executive Council.— The Executive Council may, by a resolution,
delegate to the Vice Chancellor or any other officer or faculty or to a Committee of officers or
faculties of the institution deemed to be University, such powers as it may deem fit, subject
to the condition that the action taken by the Vice-Chancellor or the officer or faculty or the
Committee in the exercise of the powers so delegated, shall be reported at the next meeting
of the Executive Council.
17. Other authorities of institution deemed to be University.—
A. Academic Council: (1) The Academic Council shall be the principal academic body of
the institution deemed to be University and shall, subject to the provision of the rules
of the institution deemed to be University, co-ordinate and exercise general supervision
over the academic policy of the institution deemed to be University.
(2) The composition of the Academic Council shall be as under—
(i) Vice Chancellor - Chairperson;
(ii) Pro Vice-Chancellor (wherever applicable);
(iii) Deans of faculties of the schools and heads of the departments or centres;

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University Grants Commission