Page 127 - Compendium of UGC Regulations 1957-2023

Regulations on Establishment, Maintenance and Recognition of Institutions:

8.05 The Commission shall make a preliminary scrutiny of the application submitted by
the institution and, if necessary, write to the institution pointing out the lacuna(e),
if any, and call, normally within 60 days for receipt of reference from Government,
for clarification/additional information/requisite documents. As far as possible, such
clarification/additional information/requisite documents shall be asked at the first
instance itself and not in a piecemeal manner. If information is not received as asked
for, then UGC would be liberty to recommend rejection of the application without
taking further steps laid down in these Regulations. The Commission shall also write
to the State/UT Government concerned to elicit the latter’s views on the application.
8.06 The Commission shall examine the application with the help of an Expert Committee
constituted by Chairman UGC from a standing panel of names approved by the
Commission. The Committee of Experts shall not include any sitting member of
the Commission. The Expert Committee so constituted shall have one member as
representative of the concerned Statutory Council(s), who may have the authorization
to remit the advice.
8.07 The Expert Committee shall, inter alia,

a) scrutinize and examine the application in detail;
b) visit the Institution, hold discussions with its major stake holders and make on the
spot assessment of its academic viability to function as an institution adhering to
the concept and ideals of a university as enunciated in these Regulations;

c) ascertain the academic and research excellence based on available records;
d) give specific information on matters like performance of students who have
graduated, research scholars registered for PhD, sponsored research projects
completed and on-going, research publications in indexed journals, faculty having
PhD, etc., for the past five years;

e) verify its records to ascertain its financial viability; and
f) submit a report to the Commission to enable it to advise the Government
appropriately, normally within three months of the matter being referred to it.
8.07.1 The visit of the Expert Committee to the Institution shall be video recorded
and uploaded on the website of the UGC within 24 hours of the visit being
completed.

8.08 The report of the Expert Committee shall be examined by the Commission along with
the views of the State/UT Government, if any, and the Statutory/Regulatory body
concerned and thereafter, the Commission shall submit its advice to the Ministry of
Human Resource Development for the Ministry’s consideration, normally within
forty five days of receipt of the report of the Expert Committee. The report of the
Statutory body to the Commission shall indicate not merely the fulfilment of minimum
requirements for the institution’s performance as a college, but shall include its
assessment of the achievements of the institution in high standards of education and
research as well as its capability to promote innovation and excellence commensurate
with the status as a university in contrast to a conventional professional college. The
report of the statutory body shall also indicate the minimum necessary requirement for
its courses/programmes as issued from time to time.

8.09 The advice of the Commission shall state the reasons for advising the Central Government
to declare the institution as an institution deemed to be university or otherwise, along with
the number and names of institutions to be part of the institution deemed to be university.

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UGC Regulations